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Please note this type of account cannot record or be used in Canvas. How do I know what type of account I have? Users either have a Basic or licensed account.

Log in to Zoom in a web browser and click Profile at the top left, then look under License Type. Refer the information at the top of this page to see the differences in basic and licensed accounts. Users can log into their Zoom account in a web browser and click Account Profile at the far left, then look and see the type and name of the account they are under. Students do not need to create a Zoom account in order to attend your meetings that you schedule and host.

Students only need to create an account if they want to schedule and host their own meetings ex. There are multiple roles available for a meeting: host, co-host, alternative hosts, and participants.

The role that you have in a meeting is designated by the host. See more details on what each role can do. More information on pricing and ordering can be found on the UA system website. Users interested in renting a webinar license for a specific event can contact UAB eLearning for up to attendees or University Relations for up to 5, attendees. Students are given a basic account that is limited to 40 minute meetings.

They can schedule as many back to back meetings as desired. If students still need to meet longer than 40 minutes, they can fill out the UA system account request form. If approved, students accounts will be returned to back to basic accounts after the end of that academic year July 31st.

Alternatively, students can use an alternative technology such as Microsoft Teams Meetings. There are official free apps available for iOS and Android. Zoom also includes built-in support for calling in to a meeting over telephone. Instructions are provided below based on the error code received. If you need additional assistance accessing Zoom inside Canvas, fill out the eLearning Academic Technology Support form. This code appears because you either have a free basic zoom account or a UA systems account and must transfer your account to UAB eLearning in order to access Zoom in Canvas.

This error appears because you do not have a Zoom account or because you do not have your uab. If the email listed in the error message is your uab. By default, Zoom will notify you if someone has clicked the link to join your meeting before you have started it. This can be useful, if you have forgotten you had a scheduled meeting or you are using Zoom for office hours.

It is possible that the user clicked on the link early by accident. If you do not know the user, it is possible that they typed in your meeting ID by mistake trying to get into another meeting.

How do I schedule a meeting? You can schedule a Zoom meeting through various methods:. Visit this Zoom Guide for more information on reoccurring meetings. This will make it so that each course sees the meeting in their Canvas shell through the Zoom tab and there are two separate scheduled meetings, but in the backend they tie to the same meeting so all will be able to join at the same time. Please Note: This option is not available if you choose to make the meeting reoccurring, so you will need to schedule each desired meeting individually.

You can schedule one meeting outside of Canvas at uab. You can schedule the Zoom meeting in one of your Canvas courses and then grab the join link or full invitation from that meeting and place that information in the other Canvas courses on a page, syllabus, announcement, etc.

If you have several Canvas course shells for a course that meets at the same time, one option is to consider cross-listing your Canvas course shells into 1 course shell, especially if each group of students complete the same work but just have different due dates.

This brings all the students into one course shell, where you can schedule just one Zoom meeting for all students as well as provide content, assignments, etc. Request your courses be cross-listed on the eLearning Canvas Request webpage. Please Note: Crosslistings should be done before the semester begins and cannot be done after students have made submissions in any of the course shells.

Registration can be used to make a public facing meeting more secure. You can set registration to manual or automatic approval. You can also use registration to collect information before a meeting begins and be able to send event reminders and follow up emails.

Visit this Zoom Guide for more information on registration. Join before host allows attendees to join the meeting before the host joins or when the host cannot attend the meeting. If you select join before host , then the participants can join the meeting before the host joins or without the host.

If you do not select join before host, the participants will see a pop up dialog that says “The meeting is waiting for the host to join. To allow join before host, click this option when scheduling a meeting or edit an already scheduled meeting and select this option. By default a meeting cannot begin until the host starts the meeting. Adding someone as an alternative host allows this person to start the meeting in the absence of the original host. Many users confuse co-host and alternative host.

The main use of an alternate host is so that they can start the meeting in the absence of the main host. The main use of co-host is so that someone else can manage participants, etc. Anyone can be a co-host once in the meeting regardless of their account type. Learn more about selecting someone as a co-host. Students are given a basic account that is limited to 40 minute meetings by default. If students still need a pro account because they are a TA, they can fill out the UA system account request form.

Students requesting a licensed pro account will be required to provide contact information for their supervisor instructor so that their reason can be confirmed. There are times when an administrative assistant may need to schedule meetings for another person. There are three options for how to do this, shown below. Users can give other individuals permissions to schedule meetings for them. This allows a user to schedule a meeting and choose who this meeting is being scheduling for Me or other user.

If you choose to schedule a meeting for another user, it will actually schedule the meeting in their account. This means that person can start the meeting without you being present and any recordings will be in their account, not yours.

If you choose to join the meeting you scheduled for another user, you will automatically be a co-host who can help manage participants. See below for how to assign scheduling privileges. The user that wants to give the permission for someone to schedule for them should follow these instructions:. If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.

If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message. Once completed, see these instructions for how to schedule meetings for other people. You can also put someone as alternative host for your meeting. This allows them to start the meeting on your behalf, but the meeting is still in your account. This allows the recordings of meetings to remain in your account; however, you are unable to have a separate meeting while these meetings are going on.

See the FAQ question “What is an alternative host and why will it not let me add someone? This allows anyone who has the join link to start the meeting. There are definite limitations on this when using Waiting Room or wanting the meeting to be recorded, but is a quick fix if the meeting is about to happen and you cannot join.

Meetings scheduled outside of Canvas can be imported into a Canvas course. Follow the directions below. This allows this meeting to be used repeatedly at any time with the join link and other settings staying the same. How many people can join my meetings? Instructors are provided an account that allows up to participants. Yes, with Zoom you have the ability to share your audio, webcam, and computer screen.

You can share your screen, pull up your slides full screen, and present like you would in class. Your students are seeing what you see on your screen and hearing you talk over them. How to share your screen. It is best to schedule your Zoom meeting in the Zoom tab in Canvas. If you scheduled a meeting outside of Canvas, you can either share the meeting link in a Canvas announcement module or import that meeting into Zoom tab in Canvas.

Students do not have to be provided the Zoom join link if you schedule your meeting inside of Canvas, but anyone outside of Canvas will need to be provided the join link or invitation to your Zoom meeting so they can join. You do not have to do anything special to allow someone in a meeting to share their screen. The default settings of Zoom allows any attendee in your meeting to share their screen, webcam, and audio. Note: If the host is sharing their screen, it will not let an attendee share their screen.

All you have to do is stop sharing your screen and then they can. Co-host are people you allow to have similar features as you, meaning they can manage participants. Note: You do not have to make someone a co-host to share their screen or present. All attendees have this ability by default. You can make anyone in your meeting a co-host once the meeting has begun. Yes, the host and attendees can draw, highlight, stamp, and place arrows or a laser on a virtual whiteboard or whatever is shared on the screen such as a PowerPoint.

Yes, there is a polling feature that is turned on by default. It is best to create your polls beforehand. You can create up to 10 sets of 25 polls. Your options are single choice or multiple choice questions. When you present a poll, you can see the results privately and then choose to share the results to all in the meeting. You can also run a report at the end to show what everyone answered.

Learn more about managing attendees. Breakout rooms are a feature that is enabled by default in the toolbar of Zoom. It allows you to break your total attendees into separate Zoom sessions for an amount of time. The groups can be made manually or automatically on the fly.

Once you send everyone into a breakout room, the host and co-host can pop in to one breakout room at a time to see how things are going or to assist students. Note: Breakout rooms are not included in the Zoom cloud recording. Students placed in the breakout room can record the breakout room session locally to their device.

Breakout Rooms can be created once in a meeting. You can have Zoom randomly assign students into a desired amount of rooms or you can manually assign which participants are in each room. Zoom also has the ability to pre-assign breakout rooms before a Zoom meeting begins though this feature only exist outside of Canvas. If you choose to use this feature, please follow the instructions below.

When your students join, it will pair them with the emails you pre-assigned. If you see anyone left over not assigned, you can assign them to a room manually. Learn more about breakout rooms. Virtual background is a feature that can replace your background behind you when sharing your webcam with a static image or video. Not all computers meet the required technical specifications to use this feature. You would simple start this meeting, continue working on your computer, and would hear the doorbell when a student enters so that you can attend to their questions.

This will allow everyone from multiple classes to join into the same meeting. Instructors can also have students email you or book a time with you in some other format Microsoft bookings , excel sheet sign up, Canvas Calendar appointment groups and have one-on-one meetings with students through Zoom. See more information on sharing your screen. When choosing to share your screen there are two checkboxes at the bottom you should consider enabling. If you have already started sharing your screen you can find these option in the 3 dots More button the toolbar.

Private chat means a participant of a Zoom meeting can chat privately with another participant without the host knowing. Right now Hosts are the only ones that can privately chat with a participant. Participants can only chat with everyone in the room or the host.

This allows private chat for all future meetings you schedule and host. Attendance in a Zoom meeting is accessible as a Usage Report. A Zoom Usage Report displays how many and who attended the meeting.

Learn more about Pulling Zoom reports. Additionall, instructors can also pull reports from Zoom in Canvas if the meeting was scheduled there. Is Zoom secure? Can an unwanted user join my meeting? Any user that has the join link to your Meeting can join in. Avoid publicly posting your meeting link, especially your personal meeting room link. Other security measures are shown below.

This makes it so that users trying to join by typing a meeting ID in will also have to know the password. Users joining from Canvas or by clicking a join link will not have to know the meeting password. This settings is automatically turned on for all users on the UAB eLearning account. This makes it so that users joining your meeting do not immediately join the room but see a screen letting them know the host will let them in soon. The host of the meeting is notified when someone is in the meeting room and can admit them in or message them privately.

This feature is turned on for all meetings by default, but can be unchecked if desired. This option is great to turn on for your personal meeting room. Once a meeting starts, the host can lock the meeting found in the participants tab. This prevents anyone from joining even if they have the join link and password. If an unwanted person were to join your meeting or a student were to misbehave in a Zoom session, the host can remove participants from a meeting.

Note that this user will be unable to join the same meeting. By default, all users can share their screen in a Zoom meeting. You can restrict the ability to share a screen to just the host once in the meeting or in your account settings for all future meetings if desired. How do I record my Zoom meeting? You can start recording once a meeting has started or set a meeting to automatically record when scheduling the meeting.

Finally, users can set all meetings to be recorded for their account. Users have the ability to record to the cloud or locally to their machine. Meetings recorded to the cloud are deleted after 30 days from Zoom servers. Zoom meetings are automatically sent to Kaltura My Media and are not deleted from Kaltura. Learn how to share Kaltura videos in or out of Canvas here. Users can share videos through Kaltura in Canvas.

Users can also share videos with users outside of Canvas using mediaspace. Instructors can publish chosen recordings by clicking the publish toggle in the Zoom Cloud Recordings tab in Canvas.

The meeting will NOT be available after 30 days. Users can get the recording link from the Recordings tab at uab. The recording will not be available after 30 days. Do I need an account?

Students do not need a Zoom account in order to join Zoom meetings by default. Just click the Join button beside the meeting title in Canvas, or the join link provided by your instructor. More information can be found in our Student Zoom Guide. Students are provisioned a basic account that allows them to schedule and host meetings with up to participants and is limited to 40 minutes in length.

Students can schedule an unlimited amount of meetings. If students still need to meet longer than 40 minutes, fill out the UA system account request form. Alternatively, students can take advantage of other video conferencing tools such as Microsoft Teams that does not have a time limit on meetings.

Students can record meetings they host locally to their computer. Meaning a MP4 file will be available on their device once the meeting is completed. Please follow the steps below if you need technical support after reviewing the information, guides, and FAQ’s above. If Zoom’s technical support could not fix your issue and the answer to your issue cannot be found in the information, guides, and FAQ’s on this page, please contact UAB’s local support option for your type Zoom of account.

Instructors and students who still need help after reviewing the resources on this page or contacting Zoom technical support can request support from UAB eLearning using the link below.

Was this information helpful? Yes No Invalid Input We’re glad this information helped. This will display a message to participants that they are in a waiting room. You will need to admit people from the waiting room as required. Refer to the Zoom waiting rooms for online exams guide for more detailed information.

Warning: This setting is not recommended if Record the meeting automatically is enabled, as every time a new student joins the meeting before the host, a new recording will automatically be recorded. To avoid problems with bandwidth, you are able to automatically turn off participants’ webcam and microphone on entry.

Note: You can enable video individually for users using the host controls. Note: This option helps to ensure that a meeting in progress is not disturbed by joining participants. If you are planning to record a session, you must advise the participants that they are being recorded. The UQ policy and procedure on lecture recording are available online. The steps to record a session are found in the zoom user guide by ITS. A recorded message does play when you commence recording, however late arrivals will not hear this.

If you wish to share a file with participants e. You are able to save a copy of the chat conversation from a Zoom meeting. For step-by-step instructions, refer to the Saving in-meeting chat guide by Zoom.

The Zoom web interface allows you to generate a report that lists all participants that attended your classroom or meeting session.

For step-by-step instructions, refer to the Generate a report of meeting participants guide. The course coordinator is able to create a Padlet prior to the meeting and then share it during the meeting so students can contribute in real-time.

For step-by-step instructions on creating a Padlet, refer to the Create a Padlet guide. Students are able to use reactions to provide non-verbal feedback to their course coordinator during a Zoom meeting. Reactions are useful for quickly gaging student responses to a particular question or topic.

For more information, refer to the Reactions in a Zoom meeting guide. Polling functionality allows staff to create polls which can be deployed to students during a Zoom meeting. Polling is useful as a knowledge check tool and for quickly gaging student opinions on a particular topic. For more information, refer to the Polling in a Zoom meeting guide. Skip to menu Skip to content Skip to footer.

The University of Queensland eLearning eLearning. Site search Search. Site search Search Menu. Tips for Using Zoom for Teaching. Home Guides Virtual Classroom. The following tips are recommended when using Zoom as a virtual classroom or teaching tool. Classroom host controls Host controls allow you as the host to control various aspects of the Zoom Meeting.

User Limits Log a request with the ITS Service Desk if you are planning to host a Zoom Meeting with more than participants to ensure your room has the correct capacity enabled. Creating a reusable classroom link Creating a reusable link means you will only have to share a single web address with students for the entire semester, which they can then bookmark in their chosen browser. Select the Meetings tab, then select the Schedule a New Meeting option.

Enter a title for your meeting in the Topic: field. Enter start date and time, and the expected duration of the meeting. If you wish to create a recurring meeting, select the Recurring meeting option, then set the recurring meeting options.

 
 

 

How to Take Attendance in Zoom.Tips for Using Zoom for Teaching – eLearning – University of Queensland

 

Also ask students to go to zoom. Get someone e. You can also learn the differences between host and co-host roles , if you’re not sure who can do what actions in Zoom. Help your students feel prepared too. Share UBC’s Zoom student guide with them and ensure they understand their options for participation.

Share your online etiquette and expectations of students during lectures. This information should include setting basic communication protocol, e.

Keep in mind that some students may have bandwidth limitations. You may need to rely less on high-bandwidth tools such as screen-sharing and provide lecture materials ahead of time instead of providing them for download during lecture.

Run a real-time lecture with Zoom To include real-time closed captioning of your audio, first ensure the option is enabled for your account: Go to ubc. Scroll to the “In Meeting Advanced ” settings, make sure the “Closed captioning” toggle is on blue and the first two checkboxes are checked. Access your scheduled session: If you scheduled using Canvas, log in to your Canvas course, and click Zoom in the Course Navigation. Click the Meetings icon at the top. Click Start for the session.

You will be prompted to join immediately or test your speaker and microphone first. When you are ready, join. If you are using Zoom’s closed-captioning tool, click the Live Transcript icon at the bottom of the screen, and select Enable Auto-transcription under “Live Transcription”. During the lecture, you can share your video and audio using the menu at the bottom of the screen.

Controlling participation : Click the Participants icon to manage participants, including removing them, renaming them, muting their microphones, and stopping their shared video. Chatting : Click the Chat icon to open the text chat panel. In the To: drop-down menu, choose whether to write to all meeting attendees or to individuals.

Use the 3 dots in the panel to prevent or limit participants from chatting e. Screen sharing : Click the Share Screen icon to share your whole desktop or specific windows and applications. To play a video, click the Share sound and Optimize for video clip checkboxes.

Polling : Click the Polls icon to create and launch questions for your students to answer live during the session. Breakout rooms : Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions. This icon is visible to hosts and co-hosts of the session. To start recording, click the Record icon at the bottom of the screen.

Choose whether you want to record the session on your computer or to the Zoom cloud to store it online. To pause the recording, click the pause icon on the bottom of the screen.

To stop the recording, click the stop icon. For cloud recordings, a pop-up will ask if you want to stop recording. Click Stop Recording. To end the session, click End at the bottom right of the screen. This button will give you options for ending the session. If you recorded the session, you can access the recording depending on where you chose to record it: For cloud recordings : You will receive an email notification when the cloud recording is ready, with a shareable link and password that you can send to students.

For cloud recordings of meetings scheduled through Canvas : Log in to your Canvas course, and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view recordings. Move the publish toggle to on blue for any recording to let students also see it. For local recordings : When you end the session, Zoom will convert the recording and then open the folder it is stored in on your computer. Download your Zoom cloud recordings, especially if you intend to edit the video or reuse the recording in the future.

Steps for downloading are provided in the download section below. Tips If you use Zoom’s built-in closed-captioning tool, the transcript will download automatically to your computer as a text file when you end the session, in a folder created for the session.

This tool works similar to the built-in Zoom tool, but requires you to keep the tool open in a separate browser tab or window throughout your lecture. Zoom sessions do not require nor benefit from using a VPN. If you experience lag time when hosting, try turning off your video momentarily, if you can. If there is disruptive participant behaviour, you can stop all participant activity.

This action will lock the meeting and stop all participants from using video, audio, and screen-sharing. Ask students to mute their microphones unless they are asking questions or responding. Muting reduces interruptions, echoes, and background noise. This action mutes all current and new meeting participants, except for the host.

Utilize your options for increasing interactivity: Invite collaboration with the whiteboard or annotating feature for documents you show with screen-sharing. Ask students to respond using reactions or chat, or use the polling feature to get opinions or check student understanding of the topic.

Divide the class into smaller groups for discussions using breakout rooms. Highlight parts of your screen while sharing by using the spotlight tools e. Use the spotlight tool to turn your cursor into a laser pointer when presenting to direct attention to what you want to focus on.

Use the vanishing pen to temporarily highlight information. Markings will vanish automatically after a few seconds. When presenting slides, you can enable slide control to give other participants control of the slide progression e.

Once enabled, student presenters can also give slide control to their peers. Learn the differences between host and co-host roles , if you’re not sure who can do what actions in Zoom.

Understand local recording in Zoom , if you plan to record your lectures to store on your device. If you don’t plan to share recordings outside the course or in a different term of the same course, students do not need to sign consent forms before recording. However, if you plan to share recordings outside the course or in a different term of the same course, you do need to obtain consent first.

Contact us at the LT Hub for more information. Record an in-person lecture with Zoom You can use a Zoom session to record an in-person lecture using your webcam, audio, and presentation slides—whether or not any students will be attending the lecture online. Schedule a Zoom meeting in Canvas, following the steps for scheduling a real-time lecture in this guide.

Before your class starts, connect your laptop to your classroom projector, set your display to mirror your screen, and open your slides. Once you’ve started your Zoom session, start recording by clicking the Record icon at the bottom of the screen. Choose to record the session to the Zoom cloud to store it online. If you do not see the record option, you may need to click More first. At any time in the session, you can pause the recording by clicking the pause icon at the bottom of the screen.

Share your presentation slides in the Zoom recording by clicking the Share Screen icon at the bottom of the screen and selecting your slides. The classroom projector will show only your slides, while your laptop will show your presenter’s view, Zoom controls, and video thumbnail. At the end of your lecture, click End at the bottom right of the screen to stop recording. Zoom will then save your recorded lecture to the cloud. You will receive an email notification when the cloud recording is ready.

To share your recorded lecture with students, log in to your Canvas course and click Zoom in the Course Navigation. Click the Cloud Recordings tab to view the available recordings. Move the publish toggle to on blue for any recording to make it visible to your students. Tips Before your session, consider which elements of your lecture to record : For a simple capture setup that allows you to move around in the classroom, you can share your screen with Zoom and keep your webcam off, so you are only capturing your slides and audio.

For clear audio recording, you can connect a headset or wireless lapel microphone directly to your laptop. Either option will also give you the flexibility to move around, while maintaining sufficient audio. When answering questions from students in the “in-person” classroom, repeat the question before answering to capture it clearly in the recording.

If you are using an external webcam, position it in the room to capture you as you teach. Download Zoom recordings Zoom is not intended as a long-term storage solution, and it is not the best location to share recordings with others. Click the Cloud Recordings tab.

Click the title of the recording that you want to download. Click the Download link just below your recording. Go to ubc. A list of your available recordings will appear under the Cloud Recordings tab. Click the 3 horizontal dots on the right side of the recording you wish to download, and select Download. If a pop-up window appears, click Download again to confirm. Depending on your browser, the file will either download automatically or you will be prompted to save it.

Tips Additional instructions are available to help you share your Zoom recordings via other UBC tools: To upload, edit, and share the recording in Canvas, you can use Kaltura, the media platform that is built into Canvas. Follow the steps for adding and editing media in Kaltura.

To upload a recording in a course on Microsoft Teams, follow the steps for uploading a file to Microsoft Teams. A nonclassroom-based charter school described in Education Code Section Senate Bill SB 98 does require that a nonclassroom-based charter school to adopt a learning continuity and attendance plan pursuant to Education Code Section , and shall not be required to adopt a local control and accountability plan pursuant to Education Code Section Education Code Section was amended by SB 98 Chapter 24, Statutes of to require that IEPs include a description of the means by which the IEP will be provided under emergency conditions, in which instruction or services, or both, cannot be provided to the pupil either at the school or in person for more than 10 school days.

This description must be included in the development of each initial IEP or addressed during the regularly scheduled revision of an IEP, and must take public health orders into account. SB 98 included other notable changes related to special education and distance learning. Please refer to the related guidance posted on the CDE website for more information.

California Department of Education. What is distance learning? Distance learning is defined in Education Code Section a. Distance learning may include, but is not limited to, all of the following: Interaction, instructions, and check-ins between teachers and pupils through the use of a computer or other communications technology.

Video or audio instruction in which the primary mode of communication between the pupil and certified employee is online interaction, instructional television, video, telecourses, or other instruction that relies on computer or communications technology.

The use of print, video, and audio materials incorporating assignments that are the subject of written or oral feedback. What is considered in-person instruction? What is considered an LEA for these purposes? When can LEAs offer distance learning? According to a letter to the Journal PDF , the intent is not to require a directive from local public health officials specific to closing down in-person learning, but rather that LEAs actively work in consultation and collaboration with public health officials in determining whether to offer distance learning for a particular site or LEA-wide.

The provision is also not intended to prevent an LEA from adopting a distance learning, hybrid, or mixed-delivery instructional model to ensure safety. Instead LEAs have flexibility to determine what instructional model the LEA will adopt during the COVID Pandemic, taking into account the needs of their students and staff and their available infrastructure, provided the model adheres to an applicable state and local health guidance.

LEAs do need to continue to follow all other public health guidance, directives, and orders, including those not specific to schools, that impact school indoor and outdoor facilities and activities e.

For students who are medically fragile, students who are self-quarantining because of exposure to COVID, or for students who would be put at risk by in-person instruction. The letter to the Journal notes that the intent is to allow LEAs to offer distance learning based on the unique circumstances of each student. It allows for medically fragile students, and those in self-quarantine, but also for those students who would be put at-risk by in person instruction and as such, does not require an LEA to verify or make a determination that a request for this allowance meets a specific standard.

Non-classroom-based charter schools do not provide distance learning as defined in EC Section a. Instead, non-classroom-based charter schools continue to provide independent study pursuant to their petition. As a result, this new requirement does not apply to non-classroom-based charters who were defined as such pursuant to EC Section Is an LEA required to offer distance learning?

What type of distance learning model can LEAs offer? Does an LEA need to get approval from a public health official to transition to distance learning? Does an LEA need to get approval from a public health official for its planned model of distance learning?

Is distance learning available to individual students who are at-risk or whose parents have a concern about their student participating in in-person learning? What is the difference between daily live interaction and daily participation? Is the requirement for daily live interaction met if the interaction is only between an individual student and a teacher? May a school district require a student to have their camera on during distance learning in order to allow the teacher to take attendance or mark a student as participating?

Can students avail themselves of an independent study program rather than distance learning in the —21 school year? When offering independent study programs, an LEA will need to ensure that the LEA still meets the statutory distance learning requirements. Last spring, CUNY announced that faculty could not make use of online proctoring systems for Spring final exams.

Currently, CUNY is negotiating with a vendor of a proctoring application. More details should be released soon. In the meantime, we urge faculty who might be interested in using such systems to include on their syllabi some version of the following:. All members of the class will be asked to turn on their web cameras in order to take the exam s. Provost Home From the Associate Provost for Teaching and Learning Some policies regarding recording classes, attendance, and online proctoring.

Some policies regarding recording classes, attendance, and online proctoring August 21, As we head into the fall semester, we would like to share with faculty some updates to policies and best practices for teaching online this fall.

See below for how to assign scheduling privileges. The user that wants to give the permission for someone to schedule for them should follow these instructions:. If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there. If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message.

Once completed, see these instructions for how to schedule meetings for other people. You can also put someone as alternative host for your meeting. This allows them to start the meeting on your behalf, but the meeting is still in your account. This allows the recordings of meetings to remain in your account; however, you are unable to have a separate meeting while these meetings are going on. See the FAQ question “What is an alternative host and why will it not let me add someone?

This allows anyone who has the join link to start the meeting. There are definite limitations on this when using Waiting Room or wanting the meeting to be recorded, but is a quick fix if the meeting is about to happen and you cannot join. Meetings scheduled outside of Canvas can be imported into a Canvas course. Follow the directions below. This allows this meeting to be used repeatedly at any time with the join link and other settings staying the same.

How many people can join my meetings? Instructors are provided an account that allows up to participants. Yes, with Zoom you have the ability to share your audio, webcam, and computer screen. You can share your screen, pull up your slides full screen, and present like you would in class. Your students are seeing what you see on your screen and hearing you talk over them.

How to share your screen. It is best to schedule your Zoom meeting in the Zoom tab in Canvas. If you scheduled a meeting outside of Canvas, you can either share the meeting link in a Canvas announcement module or import that meeting into Zoom tab in Canvas.

Students do not have to be provided the Zoom join link if you schedule your meeting inside of Canvas, but anyone outside of Canvas will need to be provided the join link or invitation to your Zoom meeting so they can join. You do not have to do anything special to allow someone in a meeting to share their screen.

The default settings of Zoom allows any attendee in your meeting to share their screen, webcam, and audio. Note: If the host is sharing their screen, it will not let an attendee share their screen. All you have to do is stop sharing your screen and then they can. Co-host are people you allow to have similar features as you, meaning they can manage participants.

Note: You do not have to make someone a co-host to share their screen or present. All attendees have this ability by default. You can make anyone in your meeting a co-host once the meeting has begun. Yes, the host and attendees can draw, highlight, stamp, and place arrows or a laser on a virtual whiteboard or whatever is shared on the screen such as a PowerPoint. Yes, there is a polling feature that is turned on by default.

It is best to create your polls beforehand. You can create up to 10 sets of 25 polls. Your options are single choice or multiple choice questions. When you present a poll, you can see the results privately and then choose to share the results to all in the meeting. You can also run a report at the end to show what everyone answered. Learn more about managing attendees. Breakout rooms are a feature that is enabled by default in the toolbar of Zoom.

It allows you to break your total attendees into separate Zoom sessions for an amount of time. The groups can be made manually or automatically on the fly.

Once you send everyone into a breakout room, the host and co-host can pop in to one breakout room at a time to see how things are going or to assist students. Note: Breakout rooms are not included in the Zoom cloud recording. Students placed in the breakout room can record the breakout room session locally to their device. Breakout Rooms can be created once in a meeting. You can have Zoom randomly assign students into a desired amount of rooms or you can manually assign which participants are in each room.

Zoom also has the ability to pre-assign breakout rooms before a Zoom meeting begins though this feature only exist outside of Canvas. If you choose to use this feature, please follow the instructions below. When your students join, it will pair them with the emails you pre-assigned. If you see anyone left over not assigned, you can assign them to a room manually. Learn more about breakout rooms. Virtual background is a feature that can replace your background behind you when sharing your webcam with a static image or video.

Not all computers meet the required technical specifications to use this feature. You would simple start this meeting, continue working on your computer, and would hear the doorbell when a student enters so that you can attend to their questions.

This will allow everyone from multiple classes to join into the same meeting. Instructors can also have students email you or book a time with you in some other format Microsoft bookings , excel sheet sign up, Canvas Calendar appointment groups and have one-on-one meetings with students through Zoom. See more information on sharing your screen.

When choosing to share your screen there are two checkboxes at the bottom you should consider enabling. If you have already started sharing your screen you can find these option in the 3 dots More button the toolbar. Private chat means a participant of a Zoom meeting can chat privately with another participant without the host knowing.

Right now Hosts are the only ones that can privately chat with a participant. Participants can only chat with everyone in the room or the host. This allows private chat for all future meetings you schedule and host. Attendance in a Zoom meeting is accessible as a Usage Report.

A Zoom Usage Report displays how many and who attended the meeting. Learn more about Pulling Zoom reports. Additionall, instructors can also pull reports from Zoom in Canvas if the meeting was scheduled there. Is Zoom secure? Can an unwanted user join my meeting? Any user that has the join link to your Meeting can join in. Avoid publicly posting your meeting link, especially your personal meeting room link. Other security measures are shown below.

This makes it so that users trying to join by typing a meeting ID in will also have to know the password. Users joining from Canvas or by clicking a join link will not have to know the meeting password. This settings is automatically turned on for all users on the UAB eLearning account. This makes it so that users joining your meeting do not immediately join the room but see a screen letting them know the host will let them in soon.

The host of the meeting is notified when someone is in the meeting room and can admit them in or message them privately. This feature is turned on for all meetings by default, but can be unchecked if desired. This option is great to turn on for your personal meeting room. Once a meeting starts, the host can lock the meeting found in the participants tab. This prevents anyone from joining even if they have the join link and password. If an unwanted person were to join your meeting or a student were to misbehave in a Zoom session, the host can remove participants from a meeting.

Note that this user will be unable to join the same meeting. By default, all users can share their screen in a Zoom meeting. You can restrict the ability to share a screen to just the host once in the meeting or in your account settings for all future meetings if desired.

How do I record my Zoom meeting? You can start recording once a meeting has started or set a meeting to automatically record when scheduling the meeting.

Finally, users can set all meetings to be recorded for their account.