Home – Zoom Community.General Considerations for Recording and Saving Transcripts of Zoom Meetings – IITS Knowledge Base
Join the BrightCarbon mailing list for monthly invites and resources Tell me more! How do I record a Zoom Session? Here are a few quick steps you can take to make it more difficult for uninvited guests to join and participate in your meetings. On the tab itself, you have the same standard formatting options that are available for pictures, and on the left there are new options for controlling the Zoom in PowerPoint. You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room.
Zoom | Division of Information Technology.
The meeting ID is the meeting number associated with an instant or scheduled meeting. The meeting ID can be a 10 or digit number. A Vanity URL is a custom URL for your company, Non-conforming Vanity URLS will be declined or approved within business days.
– How to Keep Uninvited Guests Out of Your Zoom Meeting – Zoom Blog
But otherwise, your best bet to get a new layout is to change the size and dimensions of the Summary Zoom area, using the white grab handles.
With this method, the Zoom link thumbnails are always laid out in order, from left to right, top to bottom. Ultimately, PowerPoint Zoom links are a great way to create navigable presentations quickly and easily, allowing you to respond to your audience and have more interactive and engaging conversations.
For example, this is a Zoom menu page with a set of Section Zooms on it, all with Zoom Background applied. Zoom Background removes anything in the background or on the slide master of the target slides, showing you just the content of the slide in the Zoom link.
To do it, click on the Zoom link , go to the Zoom tab on the ribbon, and then choose Zoom Background on the right, in the Zoom Styles area. You can make it more natural still by making the Zoom links different sizes, or putting a small amount of rotation on them, or using the Zoom effects options like shadow , or even 3D effects sparingly , and the Zoom transition will morph seamlessly from one state to the next. As good as this functionality is, there are a few issues with PowerPoint Zoom functionality that you should be aware of.
In this example, the hyperlink navigation at the bottom of the slide breaks Return to Zoom. All thumbnails of linked slides update automatically if the target slide changes. Copy pasting slides or sections into other presentations will preserve the Zoom link. If you copy a slide with a Zoom link into another presentation, but not the target slide, then the link will break.
But, staggeringly, if you copy past the target slide into the same deck later on, in any position, the Zoom link will be restored. So you genuinely do have to go out of your way to break the links! We’ve got a few solutions up our sleeves, from simple and quick to completely custom! Learn how to print PowerPoint with notes. Whether you need a simple fix or something more sophisticated – we’ve got your back!
Video is great for engaging people during a presentation, with something dynamic and emotive, or to provide a clear explanation of a difficult concept.
This blog post takes you through the simple steps to embedding YouTube video in PowerPoint. If the slide that you are zooming from is the last one in a section, it will make you go through every zoom before moving on to the first slide of the next section.
Is there any way around that? There should be a way to choose what happens. Save my name and email in this browser for the next time I comment. Keep reading for written instructions and even more detail. There are three different options available to you — Summary , Section , and Slide Top tip: Alternatively, drag a slide or a section header from the slide thumbnails view on the left to a slide in the main edit area, and it will automatically create a Slide or Section Zoom for you.
Managing PowerPoint Zoom links Clicking on a Zoom link thumbnail will bring up the Zoom tab on the ribbon, which gives you control over a lot of the functionality. Problems with PowerPoint Zoom navigation As good as this functionality is, there are a few issues with PowerPoint Zoom functionality that you should be aware of. Leave a comment. Related articles.
Jun 26th Mar How to print multiple slides on one page. Read article. Carl says:. Leave a Reply Cancel reply Comment. Human generated captioning requires a person to type what is spoken in real-time. The meeting host may designate another meeting participant to type the captions during a meeting or engage a 3rd party caption service to do this work.
Zoom recently introduced a feature that will produce captions during the course of a meeting, using an AI artificial intelligence speech-to-text technology that analyzes audio files and generates text transcripts of what was spoken.
The Zoom meeting transcript generated alongside the recording saved in the Zoom cloud includes text along with the name of the person speaking. Although live captioning identifies which meeting attendee said what, the saved transcript of the same meeting does not identify individual speakers. Unlike with recordings, Zoom does not announce to participants that the meeting host will be generating a transcript of what meeting participants are communicating. If a host generates a transcript simply by recording to the cloud, the attendees will know the meeting is recorded but not necessarily that a transcript will be made available, too.
If a host enables the save transcripts setting prior to starting the meeting and enables Live Transcripts during the meeting, all meeting attendees will be able to see that they can save transcripts of the meeting. Our default recordings settings ask Zoom to create an AI generated transcript for all cloud recordings. You can edit this transcript to correct it, add to it, or even remove it.
However, by default the transcript of your meeting will be available next to the shared Zoom cloud version of your video. You can edit the Panopto version of the transcript too. Edits made to the Zoom cloud transcript will not be reflected on Panopto and visa versa. As noted above, by default, only the host can save these live transcripts. As noted above, you will have copies of cloud recordings on Zoom for up to 30 days, and on Panopto.
If you are using a Moodle Zoom link, share recordings via your course Panopto folder. Otherwise, you will need to share your recordings to let others gain access. That said, you should keep the factors below in mind any time you create a recording. Although the shareable URL where a Zoom cloud recording is posted is not publicly listed or easy, necessarily, to guess, it remains the case that any person who gets hold of the URL and password may be able to watch the video.
We strongly recommend that you keep the password protection on your Zoom cloud recordings. It is an important element in protecting the privacy of meeting participants.
If students appear and are personally identifiable in your meeting recording, you must password-protect the video. In fact, we strongly urge members of the Haverford community to maintain password protection to all Zoom recordings, if they must make them.
In addition, you should not make available for download or otherwise distribute a digital copy of the recording. If your Zoom meeting is a class session, we encourage you to use the Moodle Zoom link and share recordings via your course Panopto folder.
We recommended sharing course recordings this way, as it will make recordings available to the group you want your students and recordings will exist throughout the semester—not just the 30 days they are available on Zoom cloud.
You can edit that transcript on Panopto. If you are not using the Moodle Zoom link, you will have a copy of your Zoom cloud recording in your personal Panopto folder.
Unless you take action to share those recordings, others will not be able to see them—unless they gain access to your password protected account. It is good practice to delete Zoom cloud recordings when you no longer need them. Copies of the recordings on Panopto, however, will remain on the system until further notice; we are not currently deleting Panopto files and have no plans to do so in the near future. We recommend deleting Panopto recordings copied from Zoom, as well as other recordings you post, when you no longer need them.
If you change the default setting to allow all meeting attendees to generate and save their own transcripts, you will not be able to secure any of the transcripts that the other attendees make and keep for themselves and may easily distribute to others. If you intend to use Zoom to record a Public Event for any reason — for internal use, to post on a public-facing website, or anything in between, you should do the following:.
First, you must ensure that invited speakers, panelists, or presenters sign an appropriate speaker release form. Second, as a best practice, you should take steps to allow audience members to access a livestream of the event without simultaneously projecting audio or video into the Zoom meeting. Moderators can then monitor the chat and select questions to put to speakers in the Zoom session.
Different recording and privacy considerations apply to Zoom sessions not directed to a live public audience, depending on the nature and purpose of the session and the composition of the audience. If you are hosting a lecture, panel discussion, seminar, or similar program in which speakers present to a select i. If, however, your program calls for direct interaction between speakers and members of the audience, you should do the following:.
If your objective in recording a class session is simply to make an archived recording available to people who need it for the class—enrolled students and instructors and their supporting personnel—it is sufficient simply to provide notice 1 that you are recording the class and 2 for what purpose.
If you want the same group of people to be able to review a written transcript of the session, you should record the class session to the cloud.
This approach to generating transcripts is much more secure than switching on the self-service transcript generation setting in Zoom live captioning. Recordings saved to the Zoom cloud include a transcript.
If you have Zoom-recorded a class session for student access, and you subsequently have reason to make a class session recording more broadly available—i. This holds true as well in the case of saved written transcripts of the class, if students are named in the transcript or are identifiable from context.
The written consent should consist of a description of the disclosures you will make outside the class, including to whom, by what means, and for what purpose. If you are unable to obtain the needed consent for disclosure of your recorded video or transcript outside of your class, and you need help removing appearances by personally identifiable students from the recording or transcript, you should contact IITS.
This category includes Zoom meetings specifically directed at student audiences. Even if you take all of the above precautions, there may be cases in which it is nevertheless inappropriate or unlawful to disclose the video recording or transcript to third parties.
We recommend sharing the Panopto copy, rather than the Zoom link, if the recording is needed longer than 30 days. Skip to content Search. How Can We Help? You are here:. Created On March 29, Last Updated On March 29, How do Zoom recordings work? Should I record or save a transcript of my Zoom meeting?