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How to find zoom links – none:. 16 Advanced Zoom Tips for Better Video Meetings

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We do this for all of our founder interviews. Screen sharing is one of the key features that Zoom does better than any other video conferencing platform we tried. You can access Audio Settings directly from a Zoom call by clicking the arrow next to the microphone.

This particular setting allows you to turn it off when entering a call you can always turn it on later —which is another helpful way to reduce sudden interruptions.

You can access Video Settings directly from a Zoom call by clicking the arrow next to the camera. Found in General settings, this option makes it super easy to invite people to any meeting, without even going through the process of manually copying the invite URL. So I set up Zoom reminders to ensure that I never miss an important scheduled meeting. Zoom recently turned on a bunch of privacy-related settings by default. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.

Zoom is our preferred web conferencing platform for online video communication and collaboration. We recommend that it be used for smaller scale groups such as tutorials and seminars. Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.

You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself. Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie. Require Self-Identification – It is not always possible for the instructor or the students to see who is talking.

Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student. Consider having students first say their name before sharing or asking a question. You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard.

Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting. You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak.

Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session. There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur. This recurring meeting can either be set in the Zoom application or on macquarie. It is possible for the host to share a screen from their computer.

It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides. The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner.

Another screen that can be shared by the host is a whiteboard. This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors.

Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation.

Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Groups can be created automatically or manually. The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud. Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course.

To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar. While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings.

You can also use the web portal to customize your profile. This will also download the desktop client to your machine. If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar.

When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them. This is because when you add the URL into your iLearn unit you can restrict access to a specific group.

If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place. In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings. You can schedule these meetings in daily, weekly, and monthly increments.

We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links. This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting.

If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link. Go to the Using Groups with Zoom Meetings accordion to view step by step instructions.

Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image. Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms.

Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature. There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions.

Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants.

How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version? How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication. You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.

This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one. You can also delete your profile picture by clicking Delete. To change your name, click Edit on the right side. Check that your Time Zone is correct.

To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. Click Settings on the left menu. Click the Meeting tab and look at the Schedule Meeting section. The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives.

By default, Only authenticated users can join meetings is enabled. This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users. Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting. Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat.

Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings. Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing? Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens. Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting.

Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content. Scroll down to the In Meeting Advanced section. After connecting the Zoom integration , you can add video conference links to your HubSpot meeting links.

This will automatically create a Zoom meeting when prospects book one on one time with you. If you create a team scheduling page but do not have your individual Zoom account connected to HubSpot , the Zoom link used in the meeting link will be that of the user who originally connected the Zoom integration. Therefore, the creator of the scheduling page will be the same user whom’s meeting link is added to the calendar invitation.

If you have your Zoom account connected, your individual Zoom link will be used. When a prospect books a meeting with you, a link to the Zoom video conference will be automatically added to the calendar invite.

Please note: d ue to an API change from Zoom, meeting participants who join a meeting link directly may not be tracked in HubSpot meeting logs or created as contacts.

Meeting participants need to be logged into their Zoom account and identifiable from their email address in order for HubSpot to track them as participants. Parties who are late may not be able to participate in their hearing. Participants shall not activate video during these proceedings, they will be conducted via audio connection only.

To Connect Via Phone:. Skip to Main Content.

 
 

How to find zoom links – none:

 

The details of the meeting appear. Click on the number for Participants to view the report. From here you have the you can see what time participants joined and left the meeting.

You can also see the number of minutes the participants were logged into the meeting. Click Export to create a csv file. Click back on Reports. Click Meeting. Tick the meeting you which to view and click Generate. Choose the Registration Type and Continue. A CSV file is created listing all participants details. Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default. Untick Only authenticated users can join.

This will enable attendance from non-MQ users, with or without a valid login to Zoom. Participants will only need the meeting ID to join the meeting.

Use of waiting rooms If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting. You can permanently enable waiting rooms or enable waiting rooms when required. To enable this setting for all participants, enable the feature and select the All participants option. To enable this setting only for participants without a valid login to Zoom, enable the feature and select the Guest participants only option.

Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled. Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room.

To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting. During the meeting click on the Security icon at the bottom of the screen. Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings. Lock a meeting Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting.

Security Icon The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting. The Security icon combines all these options in one place for easy access during the meeting.

Hide Profile Picture : Enable or disable participants profile picture. Share Screen : Allows participants to start Screen Shares. Chat : Allows participants to use the chat function. Sharing Zoom recordings through Echo This guide details 2 options for making Zoom recordings available to your students via Echo Note that only you can see your Zoom recordings in the Echo Library until you choose to share them by completing the following steps.

Click the Echo block link. From the Echo recording list page click the small Echo logo at the top left of the page. This is your Echo Library. Click My Content. The Zoom recording will appear on this list. Note that the video must be processed fully before carrying out step 6. Select a Course , Term and Section. Choose New Class. Enter a Class Name. Optionally choose a start date and time. Optionally set availability dates to control when students can access the recording.

Click Share. For co-taught units, carry out step 6 and 7 again to add the same recording to additional units. The recording will appear on the list with the class name entered in step 7. Click New Class. Enter a Name for the recording. Optionally assign a date and time this does not control the recording availability to students.

Click OK. The newly created class will now appear on the list. We will upload the Zoom video file to this class. Choose Upload a file. Allow time for the video file to upload.

Once complete the video will begin to process and a grey progress icon is shown until processing is complete. Automatically sharing Zoom meeting recordings into your Echo unit page Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.

To map your Zoom meetings open the Echo block link in any of your iLearn units. Use the drop down menu to map any number of Zoom meetings to an Echo course. Click Save All Changes at the bottom of the page. Even when mapped, scheduled Zoom meetings are not displayed on the Echo course page until AFTER each Zoom meeting has concluded and the Zoom cloud recording has been automatically transferred across to Echo Zoom tips Zoom is our preferred web conferencing platform for online video communication and collaboration.

Invite guest lecturers to your tutorials for interviews, presentations and conversations. Record these sessions for further use as instructional content. Provide visual meeting space for students outside of regular class time and for online courses. Provide virtual consultation hours.

Tips for Tutorials Setting recommendations: Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.

In-session recommendations: Require Self-Identification – It is not always possible for the instructor or the students to see who is talking. Set a Standard of Etiquette Some items to consider are: Students mute their mic if they are not speaking note: you can mute participants if you are the host.

Explain to students how to ask questions or interrupt i. Avoid side conversations, shuffling paper, tapping pens, non-essential noise of any kind. This can be picked up very easily on microphones and make it hard for the remote locations to hear the main conversation. Refrain from chewing gum, eating and drinking. Show that you are listening to others at the remote site by nodding your head. Direct questions or comments to a particular person at the remote site, by stating their name to gain their attention.

Pilot using the tools Before using the functions with students, practice using them with a colleague. Practice being both the student and the host as there are minor variations in the role functions. Ensure students know how to use required functions before commencing your main activities. This can be purposeful, For example: To practice using breakout rooms: Assign students to break-out rooms with the task of introducing themselves to their peers in their breakout room.

To practice using chat: Ask students to instant message their expectations for the session. Teaching on Camera Arrive in the virtual space and local room if that pertains a few minutes early to test all video and audio connections. If you have a teaching assistant ensure they have been granted co-host permissions by clicking on their name in the “Manage Participants” tab, ensure that they know the plan for your session and the level of assistance that will be needed.

Mute your microphone when you are not speaking for longer durations of time. Speak as you would in a traditional face-to-face class. When delivering a presentation, sharing images, files or video, remember to allow for a potential second transmission delay.

Pause after the end of your comments and allow time for students to respond before continuing to the next discussion or visual. Pedagogy and Collaboration Ideas Consider the following ideas when preparing to teach via video conferencing. Always have and share a concise plan. Consider providing an agenda for tutorials so that students can clearly see how the class is going to progress.

Teach to your lesson plan or agenda and be mindful of allotted time in order to keep students engaged and on task. Questioning and Inquiry – When presenting information take moments to provide time for questioning and inquiry to engage learners. Reassemble back to the tutorial group, having one person from each small group serve as a speaker representing their group in the larger group discussion.

Ideas for Using Zoom as a Screen casting Tool Create and narrate lecture slides while using Zoom’s “Annotate” feature which allows you to use a virtual pointer and add annotations on the fly.

Share videos relevant to your unit, ensure you enable “Optimize Screen Share for Video Clip” and “Share computer sound” so students can view the video smoothly. Display documents and articles Use the “Whiteboard” to share a virtual whiteboard where you can draw using your computer mouse.

It is possible to make multiple pages and save all of these to your computer. Organising Sessions There are two main ways of starting a meeting in Zoom. Functions Screen sharing It is possible for the host to share a screen from their computer.

Whiteboard Another screen that can be shared by the host is a whiteboard. Polling The host can create a poll to ask participants, which can then be displayed to all viewers.

Breakout rooms Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Saving videos Sessions on Zoom can be saved to the local machine your computer or to the cloud. Zoom desktop client While meeting can be started and scheduled from the Zoom web portal Macquarie.

Right-click on the icon, then click New Finder Window. In the new window, click Applications. Find zoom. Hover your mouse over Options , then click Keep in Dock. Opening Zoom on Windows Click the Windows icon in the taskbar. In your apps list, scroll until you get to the Zoom folder. Click on the Zoom folder. Double click on Start Zoom , to launch the application. From the Desktop Client you can: Start a new meeting and invite people to the meeting.

Join a meeting by entering the meeting id. Schedule a meeting. Share your screen by entering the meeting id. How to schedule a Zoom meeting for your iLearn unit When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.

Click Schedule a New Meeting. Enter a Topic for the meeting, this should be something that makes it easy for your students to identify eg. Tutorial Monday 2pm. Optionally enter a Description for the meeting. Enter the date and time and duration for the first meeting. If this will be a Recurring meeting , tick the box for additional settings. Choose how often to Repeat every x week. Select the End date to stop the meetings by the specified date or after x occurrences.

Leave the Passcode ticked. Select your required Meeting Options. Add in Alternative Host if required. The alternative host can start the meeting on the host’s behalf. Copy the Invite Link. This is the link that all participants will click on to access the meeting. Go to your iLearn unit and Turn editing on. Select URL and click Add. Enter a Name for the link and write a Description.

Click to expand Restrict access. Click Add restriction an select Group. Select the required group. Click Save and return to unit. This link is now restricted to the required group.

Select Zoom and click Add. Enter an Activity name for the links. Click Save and display. Click Open in a new window. Lecture Tuesday 11am. Click on Course Meetings in the top left corner to view all your upcoming meetings and to schedule an additional meetings. You can also go back to your iLearn home page and click on your Zoom activity link.

The links for each of your meetings will be there for your student to click on at the required date and time. Echo Live Streaming vs Zoom Meeting Scenario 1: Lecturing or tutoring from the home or office, ideally as online only delivery without face to face students.

Local or cloud recording can be enabled. Cloud recordings automatically transfer to Echo private library from which they can be shared into a unit. Upcoming schedule is shown to students on this page. Text chat including private messaging between participants. Polls and Quizzes Several quiz and poll types available.

Must be pre-prepared before presentation is started. Basic Polling. Can be pre-prepared or created during a session. Breakout Rooms No Can be pre-assigned before session. Scenario 2: Lecturing or tutoring both face to face and remote students from an on campus venue that supports Echo automated capture, but requires Zoom to be run an a laptop brought into the venue.

Echo supported venue Zoom Maximum Participants Unlimited Mode of Operation Webinar broadcast of presenter content only Web Conference Any remote participant can be seen, heard and share screen Presentation application Not required. Desktop and Mobile. Can be problematic in a classroom setting since venue microphones and display sources such as visualiser are not integrated with the laptop and Zoom session.

Presenter may not be able to engage with the webcam. Remote student may have a less optimal experience. Scheduling Echo supported venue live streams are scheduled for your unit by support staff. Submit a request at help. Face to face and remote students can participate in quizzes and polls.

Scenario 3: Lecturing or tutoring both face to face and remote students from an on campus venue that supports both Echo automated capture and Zoom is integrated into the venue. For campus venues integrated with Zoom, Zoom can be run from the built-in PC. Venue microphones, display and video camera sources can be connected to the Zoom session.

Zoom live transcription Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. Click Enable Auto-Transcription. If the meeting is being recorded, and you have enabled Live Transcript, you will receive a copy of the transcript in the same location of your recorded meeting. Hosts also have the ability to disable Save Transcript.

To disable, click to toggle off Save Captions. Participants in a Zoom meeting Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature. Click Live Transcription to choose a transcript option. Show Subtitles displays subtitles on the screen. View Full Transcript displays subtitles in real time with both the speaker’s name and a time-stamp within the transcript window.

This is the recommended setting. Subtitle Settings will open a window where you can adjust the font size of both the subtitles and the chat window. Click View Full Transcript to view the subtitle and speaker. A copy of the transcript will be downloaded to your machine. The transcript saves up to the moment of clicking Save Transcript.

We recommend you click Save Transcript just before the meeting ends to ensure you have the transcript from the entire meeting. Also note that this option may not be available if the host has disabled this feature. Speak Slowly : Speaking slowly enables a more accurate match to what is being said verbally and allows others to follow the automatic transcript or subtitles. When another individual begins speaking, it can take a second or two before Zoom updates the transcript to identify the new speaker.

Monitor the Participants Panel for the Go Slower function : Zoom’s Participants panel displays all attendees and shows any nonverbal feedback the attendees provide. Therefore, the creator of the scheduling page will be the same user whom’s meeting link is added to the calendar invitation. If you have your Zoom account connected, your individual Zoom link will be used. When a prospect books a meeting with you, a link to the Zoom video conference will be automatically added to the calendar invite.

Please note: d ue to an API change from Zoom, meeting participants who join a meeting link directly may not be tracked in HubSpot meeting logs or created as contacts. Meeting participants need to be logged into their Zoom account and identifiable from their email address in order for HubSpot to track them as participants. Marketplace icon marketplace in the main navigation bar. Under Manage , select Connected apps. Please note: cloud recording must be switched on in your Zoom settings.

With HubSpot data sync you can create a one-way or two-way sync between HubSpot and your other apps to unite Skip to content English. Knowledge Base. Help Center Documentation. Classroom Training Schedule in-person training for a hands-on and personalized HubSpot training experience. Service Hub Learn about Service Hub and share your expertise.

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How to find zoom links – none: –

 

Zoom Meetings. See it in action. Zoom Rooms. Zoom Phone. Zoom for Home. Zoom Chat. Zoom App Marketplace. Zoom Events. Learn more about Developer Platform solutions. Hosted online experiences that are easily monetized and scalable to new audiences. Zoom is Ranked 1 in Customer Reviews. There is no other tool that has brought people closer together than Zoom.

I use Zoom on an airplane, in the car, in my house, in the office – everywhere. We are everywhere, so it’s very important to have the most easy way to go and start meetings. We’ve had fantastic results all over the company. Tech Companies Trust Zoom. Request a Demo Buy Now. Participants shall not activate video during these proceedings, they will be conducted via audio connection only.

To Connect Via Phone:. Skip to Main Content. Loading Close. Do Not Show Again Close. Zoom Telephonic Hearing Instructions. A recording you made and saved locally will be on your computer already so no need to download it! You can also download a cloud recording by someone else, but you need to have a valid URL link to it, and the host has to have permitted viewers to download it. What you need to get your hands on a Zoom meeting recording download depends on who created it and where it was saved.

But you can do it from either a desktop computer or a mobile device. In order to download a Zoom meeting recording that someone else has created and saved to the cloud, a few different things need to happen:. You can also delete recordings one at a time, in selected groups, or all at once. There are also options to search for a specific recording, export a spreadsheet of data about your recordings, or delete multiple recordings at once.

However, you may need administrator powers to use some of these features. Image credit: YouTube — Zoom.