Saving Your Zoom Recording and Retrieving a Passcode – UTHSC News – How Do I Copy A Recorded Zoom Meeting Link?

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Faculty can also record classes to share for asynchronous access. If one of your previous meetings was compromised, a similar disruption could happen again if you use the same ID. The following article includes many steps to better prevent unwanted disruptions during Zoom calls. Once you’ve downloaded the recording file from the Zoom cloud, you can upload the file to your Google Drive and share it with those who will need to access it. To set up a virtual background, go to the desktop app, “Settings,” and choose “Virtual Background.
 
 

 

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You can configure your meeting so individuals can’t attend unless they have registered. Participants register for meetings through a custom URL that Zoom generates for you. To register, participants must provide their first name, last name, and email address. Participants won’t be able to join unless their name and email address matches the information they initially provided when registering.

Require that all meetings are secured with one security option. All Meetings are now required to be secured with one of the following three security options :. When creating meeting passcodes, keep in mind that some videoconferencing equipment can only enter numbers. If some participants might connect from videoconferencing hardware instead of a computer or mobile device, set a numerical passcode to ensure that they can connect without issue.

Require a passcode for participants joining via telephone. Scroll down to find “Require passcode for participants joining via phone”, and then click the corresponding toggle button to enable this feature. Turn off participant video upon entry. You can configure your meeting room so that every participant’s video feed is disabled when first joining.

However, unless you have manually disabled the user’s video feed see Stop the participant’s video , these participants can enable their video feed once they’ve joined.

By now, a confirmation email should have landed in your inbox. Open the message, click “Activate Account” or paste the included confirmation link into your browser, and then at the next prompt, you will need to complete account creation with your name and a strong password. If you wish, on the next screen, you can invite your colleagues to also create an account. If not, click “Skip this step. Now you can choose to create a test meeting if you like, as well as add Zoom as an extension. If you will be using Zoom for the foreseeable future for work purposes, you may want to select and install appropriate add-ons now.

You can choose to launch a test meeting, which contains the meeting’s URL and the option to invite others. We will go through the core features of the meeting system in a moment, but for now, let’s head over to the web portal, zoom. On the Zoom website , head to ” Your Account ” in the top-right to manage your profile. You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone. Next, head to ” Settings.

Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords. Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings.

The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.

The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions.

With your basic preferences in place, let’s go to the ” Meetings ” tab in your profile. The first screen you will see reveals any scheduled meetings in your diary. Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone.

If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab. If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat. The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account.

If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved. Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation. See: Want to be a developer? Zoom recordings are stored on your Zoom cloud account at brown. To keep your Zoom recording long-term, you need to upload it to your Google Drive.

Click the “Recording” menu option on the left-hand side of the screen to display your list of Cloud Recordings Select the recording you want to download by clicking on the title. To upload a Zoom cloud recording to your Google Drive, you will need to download them first from your Zoom account.

A new window will appear with the details of your recording similar to one pictured below: Hit the download button to the right next to the recording thumbnail image. Zoom will download three files: the. If you do not need all three files, you can select the option you need by click on one single line of the options listed below the image.

Make note of where you are downloading the file to on your computer documents, downloads, etc. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button.

Step Enter a meeting title, in the Topic field. Step Select additional Meeting Options , including Require meeting password, if desired.