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If you would like more information or further assistance, please email help mq. Further guides are at the Zoom Support Centre. Zoom is a tool available in iLearn for web conferencing and real-time online communication.

To do this just start a meeting with no other attendees and hit record. Once you stop recording Zoom will automatically create an MP4 video file that can then be shared with students or uploaded to Echo or iLearn. Zoom is very simple to use and offers a wide variety of opportunities for learning and teaching such as real-time online tutorials, virtual consultations with students or including an external guest speaker in a lecture etc.

Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording. Please skip the section on Zoom plans and pricing timestamp from to If you have any questions after watching this video, please email help mq.

Visit the Zoom Support page for more information on using Zoom. Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. Some of this information is displayed to other users in the account, such as your name, department, and job title.

Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. These settings control the availability of many features, such as breakout rooms, recording, and chat. If it is a requirement to know who has attended your Zoom meeting, you can add a setting that required participants to enter their details before accessing the meeting. Zoom provides a Usage Report that will include the users screen name and their attendance duration.

The usage report will contain an email address if the user was also logged into Zoom when they accessed the meeting link.

In addition, a Registration Report can be generated if ‘registration required’ was enabled in the meeting configuration. Enabling registration requires users to fill out fields which you can nominate such as email address. This may be desirable if you intend to use a Zoom report with gradebook by matching student email addresses.

Note however that unless the meeting option for ‘Authentication’ was also enabled, an attendee is free to register with any email address so consider enabling authentication for your meetings to ensure the accuracy the report. In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings.

Click on the link to the meeting where you will be prompted to add in your Name and Email Address. The setting for Only authenticated users can join meetings is enabled by default. This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneID users. If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting. As an additional security measure, it is recommended to utilise the Zoom Waiting Room feature and the Meeting Room Lock feature.

To granularly control all attendees joining your Zoom meeting, the Zoom Waiting Room feature requires all attendees to be allowed access by the host before joining the meeting. This may be difficult to manage for meetings with a large number of participants. Zooming through Breakout Rooms. Using Polls in Zoom meetings.

Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Any breach of the Macquarie University Policy Guidelines on electronic harassment may constitute misconduct or serious misconduct.

Macquarie University is committed to building a safe and supportive campus for everyone — including online.

Students and staff can seek support and report issues about wellbeing, inappropriate behaviour or misconduct to the Student Care and Reporting Network. If needed, logs and data from Zoom can be requested via a OneHelp ticket to support the case against a student.

Below are some of the steps that the host of the meeting can take when dealing with inappropriate behaviour on Zoom. The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

Most of these settings can be controlled prior to the meeting when creating the Zoom meeting link. If the settings are enabled during the meeting creation process, these settings will be applied in the meeting by default.

The Security icon is only available to the host or co-host. You can Enable or disable certain in-meeting features. Some of these settings can also be found in the Participants list. Lock Meeting : Locks the meeting, keeping new participants from joining the meeting. Allow Participants to : Enable or disable the following features for all participants. Rename Themselves : Allows participants to change their name displayed to other participants in the current meeting.

Remove Participant : Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in the meeting settings. Suspend Participant Activities: Turn off all participant’s video, audio, and ability to share their screen.

Also lock the meeting to prevent participants from joining. This will apply to all participants. Share this document on Student Wellbeing and behaviour during lectures in your iLearn unit. This guide details 2 options for making Zoom recordings available to your students via Echo This can be useful if you would like your Zoom recordings to appear on the Echo recording list with other Echo Universal Capture and classroom lecture recordings. Some settings are required to be configured within your Zoom account.

This will only need to be checked once and will apply for all subsequent Zoom meetings you conduct. Check that:. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses. Zoom is our preferred web conferencing platform for online video communication and collaboration. We recommend that it be used for smaller scale groups such as tutorials and seminars. Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.

You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself. Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie. Require Self-Identification – It is not always possible for the instructor or the students to see who is talking.

Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student.

Consider having students first say their name before sharing or asking a question. You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard. Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting. You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak.

Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session. There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur. This recurring meeting can either be set in the Zoom application or on macquarie.

It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides. The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner. Another screen that can be shared by the host is a whiteboard.

This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors. Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation.

Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Groups can be created automatically or manually. The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud.

Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course. To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar.

While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings. You can also use the web portal to customize your profile.

This will also download the desktop client to your machine. If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar. When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.

This is because when you add the URL into your iLearn unit you can restrict access to a specific group. If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place.

In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings. You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links. This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting.

If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link. Go to the Using Groups with Zoom Meetings accordion to view step by step instructions. Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image.

Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins.

Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.

There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions.

Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site.

To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants.

How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version? How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication. You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.

This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one. You can also delete your profile picture by clicking Delete.

To change your name, click Edit on the right side. Check that your Time Zone is correct. To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. Click Settings on the left menu. Click the Meeting tab and look at the Schedule Meeting section.

The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled. This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users.

Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting. Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat.

Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings. Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing?

Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens. Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting. Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content. Scroll down to the In Meeting Advanced section. Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups.

Decide if you want to allow participants to replace their background with a Virtual background. These are the default settings that we recommend using in Zoom. Click the Recording tab. Toggle ON the Local recording if you would like to save the mp4 file of the recording saved to your computer. Toggle ON the Cloud recording to send all your recordings directly to Echo under my My Content as in the example below.

If enabling Cloud recording, decide which other settings under Cloud recording you would like to set as the default. If you are using cloud recording to automatically add your Zoom recordings to your Echo library, you will need to Toggle off the Require password to access shared cloud recordings setting.

If you leave this setting turned on a password will be required to access your recordings and your recordings will stop automatically appearing in your Echo library.

Who was present during my Zoom meeting? Fill in the meeting Topic, Date, Time and Duration. Tick Registration. Choose from the remaining Meeting Options. Tick Only authenticated users can join if you intend to use a Zoom report with gradebook by matching student email addresses. Click Save.

Registration Options In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings. After you have saved the meeting scroll down to the bottom of the page and click Edit. Click the Questions tab. Tick any additional fields you would like participants to fill in and Save All.

Click the Custom Questions tab. Click New Question to create your own questions you will like participants to fill in and Save All. Register for a meeting Click on the link to the meeting where you will be prompted to add in your Name and Email Address. Click Usage. The details of the meeting appear. Click on the number for Participants to view the report.

From here you have the you can see what time participants joined and left the meeting. You can also see the number of minutes the participants were logged into the meeting. Click Export to create a csv file. Click back on Reports.

Click Meeting. Tick the meeting you which to view and click Generate. Choose the Registration Type and Continue. A CSV file is created listing all participants details. Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default. Untick Only authenticated users can join. This will enable attendance from non-MQ users, with or without a valid login to Zoom. Participants will only need the meeting ID to join the meeting.

Here’s how:. For Zoom meetings created elsewhere or previously, after you create the meeting, go to stonybrook. Your feedback is important to us, help us by logging in to rate this article and provide feedback. The Division of Information Technology provides support on all of our services.

If you require assistance please submit a support ticket through the IT Service Management system. Toggle navigation. Here’s how: In a web browser, go to stonybrook. For Recurring meetings, if prompted whether to edit one or all occurences, click Edit All Occurences In the Security section, make sure Only authenticated users can join is unchecked. If you cannot uncheck it, you might be trying to edit one instance of a recurring event; Click on Meetings on the left again, and select to edit all occurences of the meeting At the bottom, click Save To see what non-SBU guests can expect, see Inviting Guests External to Stony Brook to Zoom Meetings.

 
 

How to create zoom app meeting link – none:. Adjust your Zoom security settings to avoid these 5 privacy issues

 
Sep 15,  · Here are the steps to add visual effects to your Zoom meeting: Step 1: The first thing you need to do is download the Snap Camera app for your PC by clicking on the link here. Accept the Terms of Service, enter your email and click on the download button. The app is available for both Windows PC and Mac platforms. Start a meeting with a specific topic: Type @Zoom, select Zoom Meetings, and type start. Remember to use a name for your session. Join a meeting: Type @Zoom and select the Zoom Meetings bot, then type Join. You’ll need the Meeting ID of the conference you want to join. Integrations and bots to use with Zoom. Zoom Webinar. Full-featured, easy-to-use, engaging webinars. Phone System. Enterprise cloud phone system. Contact Center. Omnichannel contact center solution. Events. All-in-one platform to host virtual experiences. Chat. Connect your teams and streamline communications. Whiteboard. Create and collaborate.

 

How to create zoom app meeting link – none:.Joining a Zoom Meeting in the App Using a Zoom Meeting Link (URL)

 

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Zoom for you. Convert Your Zoom Meeting to a Webinar. When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate. Does Zoom Allow Uploading Files? This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default.

To enable annotations for your Zoom meetings: Log in to your Cornell Join an H. Dialing In to the H. Live Polling in Zoom. Live polls can be set up prior to a webinar, or made on the fly within Zoom.

More information can be found on Zoom’s Polling Help Center page. Log In to Zoom App. You can log in through the Zoom app assuming you have downloaded the app or through the Zoom website.

Both methods work fine, so use whichever you prefer. Alumni are not included in the Login for Weill Cornell Zoom. You can manually provide closed captioning in real-time during Zoom meetings. Here’s how. If you previously used Jabber which is being discontinued at Cornell for video conferencing, you should switch to using Zoom’s Room Connector features.

If you are connecting to Send Meeting Invitations in Zoom. You can install the Outlook plugin to schedule meetings directly from Outlook more information on Zoom’s Use the Outlook Plugin page , or you can copy and paste the meeting invitation in to a new Transfer Files During Zoom Meetings. In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel.

Files can be sent to all participants or directly to another specific attendee Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others. Use the Microsoft Zoom Add-in for Outlook. Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications. The current add-in that integrates Outlook and Zoom is provided by Microsoft.

This Zoom plug-in is deprecated and any remaining copies should be removed—follow the instructions under Remove the Deprecated Zoom Plug-In for Outlook below. Be aware that Zoom session settings and details created with the deprecated Zoom plug-in cannot be edited with the new Microsoft add-in. This means that if you need to make changes to an old Zoom meeting that was scheduled with the legacy Zoom plug-in, it is recommended that you simply delete the old meeting and reschedule it using the new Microsoft add-in.

Zoom Audio Help Topics. Test your system, Join by computer, Join by telephone, Mute audio, etc. Zoom Best Practices. Resources for how to conduct and participate effectively in online meetings. Zoom Host Controls Help Topics. Lock meeting, Mute all, Allow screen sharing, etc. Zoom Host vs. What is the difference between a host and a co-host? The host is the Zoom Live Automated Captions and Transcriptions. As of January , the Live Transcription feature, which includes automated captioning, is enabled for all Cornell Zoom hosts by default.

Zoom offers the ability to provide real-time It is still possible for a meeting to start with you the host even with Join Before Host disabled. If you have given someone Scheduling Privilege which allows them to schedule meetings on your Zoom Recording Help.

For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission.

Faculty and staff who host a meeting can choose local or cloud storage for their recording. Zoom Scheduling Help Topics. How to schedule, Registration options, Polling options, etc. Zoom Screen-Sharing Help Topics. How to share, Sharing sound, Sharing Powerpoint, etc. Zoom Training Webinars. Free, vendor-provided live training for hosts and participants. Zoom Video Help Topics. Zoom Video Tutorials. Free, vendor-provided videos covering many hosting topics.

Increase the security of an already-scheduled meeting by adding a password. This can be done either using the Zoom website, your Outlook Calendar, or one of several Outlook Zoom plugin and add-ins. Breakout rooms allow meeting hosts to split up meeting participants into as many as separate sessions.

The meeting host can choose to split the participants of the meeting into these